Share Your Availability
as Paste-Ready Text

ShareAvailability is a free web tool that connects to Google Calendar, Outlook / Microsoft 365, or Apple Calendar and generates a plain-text list of your available times. Instead of sending someone a booking link like Calendly, you get a clean, formatted list you can copy and paste into any email, text, Slack message, LinkedIn DM, or WhatsApp conversation. The entire process takes about ten seconds. Connect a calendar, choose your date range, working hours, timezone, and meeting duration, then click Generate. The output looks like you typed it out yourself — something like "Tue (3/25): 9-11am, 2-4pm" — but it is automatically pulled from your actual schedule. ShareAvailability uses read-only access for Google and Outlook — it can never create, edit, or delete events. Apple Calendar works by pasting a public iCloud calendar link (no Apple sign-in). You can combine multiple calendars so free/busy is merged and you avoid double-booking. There are no paid tiers and no account is required for the recipient.

To share your calendar availability as text, go to ShareAvailability.com and connect Google Calendar, Outlook, or Apple Calendar. Google and Outlook use one-click sign-in with read-only access; Apple Calendar uses a public iCloud or .ics link you paste in — no Apple ID sign-in. Once connected, select your preferred date range (for example, the next five business days), set your working hours (such as 9am to 5pm), choose your timezone, and pick a minimum meeting duration. Click Generate, and ShareAvailability scans your selected calendars to produce a formatted, plain-text list of your open time slots. The output follows a clear format — day, date, and time range on each line — with the timezone noted at the top. Copy the text with one click, then paste it directly into whatever channel you are using to schedule: email, Slack, text message, or any other messaging platform. No booking link is involved at any point.

With ShareAvailability, you never need to send a booking link. The tool reads busy/free from Google Calendar, Outlook, or Apple Calendar, identifies your free time slots across connected calendars, and outputs a plain-text list formatted with day, date, and time ranges. You copy that text and paste it directly into an email, Slack message, text, LinkedIn DM, or WhatsApp conversation. The recipient reads your availability in the body of your message and replies with what works — no external website to visit, no form to fill out, no account to create. This approach is especially useful in situations where a booking link feels impersonal, such as coffee chats, job interviews, client outreach, and networking. The output looks like you typed it yourself because it is plain text, but it is generated automatically from your actual schedule in about ten seconds. It works everywhere text works. Learn more about sharing calendar availability as text.

Yes. For Google and Outlook / Microsoft 365, ShareAvailability uses OAuth 2.0 with read-only calendar access — it can see when you are busy or free, but it cannot create, edit, or delete events. It never stores event titles, descriptions, attendees, locations, or other event details. When you click Generate, it reads busy/free times, builds your plain-text list, and discards the calendar data. What we do keep (so the app works when you come back) is your account basics — email, name, and avatar from the sign-in provider — plus your timezone, saved preferences, which calendars you selected, and anonymous usage events that help us keep the product reliable. Apple Calendar never uses Apple sign-in: you paste a public iCloud calendar link, and that feed stays on your device. We do not sell your data or use it for advertising. You can revoke Google or Microsoft access anytime in your account settings, and you can ask us to delete your account data — see our Privacy Policy for details.

Sharing availability as plain text instead of a booking link changes the tone of the scheduling interaction. A booking link says "schedule yourself into my calendar," which can feel transactional and one-sided. A plain-text list of your free times says "here are some times that work — what is good for you?" That small difference matters in relationship-driven contexts like coffee chats, job interviews, client conversations, sales outreach, and networking. When you paste your availability directly into a message, the other person reads it naturally as part of the conversation. They do not need to click away to a separate website, create an account, or navigate a scheduling interface. It also works in every channel — email, Slack, text, WhatsApp, LinkedIn — whereas booking links are designed primarily for email. Plain-text scheduling keeps the human element intact while still saving you the time of manually checking your calendar.

ShareAvailability and Calendly solve different scheduling problems. Calendly is a booking platform — you send someone a link, they visit a web page, pick a time slot, and the meeting is automatically created on both calendars. It is ideal for high-volume scheduling like sales demos, client consultations, and public appointment pages. ShareAvailability is a plain-text availability tool — it reads Google Calendar, Outlook, or Apple Calendar and gives you a copy-paste list of your free times. There is no link, no booking page, and no account required for the recipient. ShareAvailability is the better fit when the scheduling context calls for a personal touch: networking, job interviews, client relationship management, or any conversation where sending a booking link would feel impersonal. Many people use both tools — Calendly for inbound appointment booking and ShareAvailability for relationship-driven, conversational scheduling. ShareAvailability is completely free with no paid tiers. See how ShareAvailability compares to Calendly.

Yes, ShareAvailability is completely free. There are no paid tiers, no premium features locked behind a paywall, no usage limits, and no trial periods. Every feature — including multiple calendar support, timezone selection, custom working hours, buffer time between meetings, and flexible date ranges — is available to every user at no cost. The recipient of your availability does not need an account or sign-up either. We built ShareAvailability to solve a specific problem — making it fast and easy to share your calendar availability as plain text — and we believe the core tool should be free for everyone. There are no feature gates, no credit card requirements, and no upsells. You can use it as many times as you want, for as many scheduling conversations as you need, without ever paying anything.

Yes. ShareAvailability lets you connect more than one source and merges free/busy across everything you select. Sign in with Google, add Outlook / Microsoft 365, and paste a public Apple Calendar link — or any subset of those — then choose which calendars to include when you Generate. Overlapping busy blocks are combined so the plain-text list reflects your true open slots. That prevents offering a time that looks free on work Outlook but is blocked on a personal Google calendar or an iCloud feed. You pick which calendars count each time, so you stay in control. Most built-in scheduling features only check a primary calendar; ShareAvailability checks every source you choose.

Yes. Sign in with Microsoft to connect Outlook and Microsoft 365 calendars — including work and school accounts — with read-only access. ShareAvailability sees busy/free times only; it cannot create, edit, or delete events, and it does not store event titles or attendees. If your org uses Microsoft 365, use the same work account you already use for Outlook. You can keep Google or an Apple Calendar link connected at the same time so personal and work schedules are both considered when you generate availability.

Apple Calendar does not use Apple sign-in. Publish the calendar as public in the Calendar app on Mac or iPhone, or on iCloud.com, then copy the webcal:// or https:// link and paste it under Apple Calendar in ShareAvailability. Generic public .ics feeds work the same way. The link stays on your device; ShareAvailability reads busy/free from that feed when you Generate. Recipients never see the feed URL — they only get the plain-text availability list you copy. If you stop sharing the calendar publicly in iCloud, the link stops working. You can remove the pasted link anytime from the app.

ShareAvailability supports Google Calendar and Microsoft Outlook / Microsoft 365 calendars (sign in with Microsoft for read-only calendar access). Apple Calendar / iCloud works without signing in: publish the calendar as public in the Calendar app (or on iCloud.com), copy the webcal:// or https:// link, and paste it under Apple Calendar on the app. Generic public .ics feeds work the same way.

No. ShareAvailability never displays, shares, or stores your actual calendar events. The tool only calculates your open time slots and outputs them as plain text. It reads your calendar to determine when you are busy, but it does not access event names, descriptions, attendees, locations, meeting links, or any other event details. The only information that appears in the output is the days and times when you are free — nothing about what you are doing when you are busy. Your calendar data is fetched on demand when you click Generate and is immediately discarded after producing the availability list. No event data is stored on any server, logged, or transmitted to any third party. The recipient of your availability text only sees your free times, formatted as a clean list — they have no access to your calendar whatsoever.